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BEGIN Program Specialist

BEGIN Program Specialist

locationProvidence, RI, USA
PublishedPublished: 6/18/2024
ExpiresExpires: 8/17/2024
Marketing / Communications / PR
Full Time

ABOUT THE AMERICAN MATHEMATICAL SOCIETY

The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, MathSciNet, professional services, advocacy, and awareness programs.  The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

WHY WORK AT THE AMS

At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.

  • Excellent work-life balance with potential for hybrid work
  • Generous benefit offerings including:
    1. 9.5% employer contribution to 403(a) Retirement Plan 
    2. 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
    3. Medical and dental coverage with employer cost share 
    4. Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
  • 12 paid holidays 
  • Generous paid time off
  • Technology equipment reimbursement for applicable roles
  • Tuition reimbursement
  • Commitment to equity, diversity, inclusion and a welcoming environment

SUMMARY:

The BEGIN (Business, Entrepreneurship, Government, Industry, Nonprofit) Program Specialist works under the supervision of the Career Services Program Manager in collaboration with the BEGIN Special Projects Officer and both internal and external constituents to advance the BEGIN initiative. The BEGIN Program Specialist will work to create a strong network with academic institutions, business, entrepreneurial, government labs and agencies, industry, and nonprofit) entities. In this position, the BEGIN Program Specialist will be instrumental in cultivating databases of contacts and opportunities, facilitating meetings with constituents, and assisting with the development and facilitation of professional preparation programs. The goal is to support the BEGIN initiative and to increase AMS brand awareness among BEGIN entities and graduate programs.  This is a three-year, grant-funded position. 

ESSENTIAL FUNCTIONS:

  • Build databases of BEGIN contacts for targeted opportunities, and track follow-up efforts to lead to desired action.
  • In coordination with the BEGIN Special Projects Officer, develop strategy for professional preparation programs to be offered by the AMS.
  • Develop, grow, and leverage relationships with BEGIN entities and others where mathematically trained people can flourish in careers.
  • Conduct proactive outreach to set up appointments, develop targeted proposals, and overcome objections to establish BEGIN partnerships.
  • Assist in the development of strategies that will market and sustain activities which target BEGIN entities, academic departments, and students.
  • Travel to industry shows and conferences to promote and market the BEGIN program.
  • Provide administrative support to the BEGIN Special Projects Officer, including but not limited to:
    1. Arranging travel, organizing meetings and events, processing travel, payments, and invoicing on behalf of BEGIN.
  • Managing the grant budget, keeping track of expenditures and grant reimbursements, as well as any quarterly or annual reports, in collaboration with the Finance and Operations Division.
  • Assist with collecting information, document management, and communications related to preparing grant proposals and administering grant-supported projects on behalf of BEGIN.
  • Other duties as assigned.

INTERNAL AND EXTERNAL RELATIONSHIPS:

  • Work with internal departments on messaging, marketing, strategies and planning.  
  • Strategize, in coordination with internal stakeholders, to build a sustainable sponsorship pipeline and portfolio to support AMS’ programs and projects with external organizations.
  • Coordinate workflow with various AMS departments, including Programs, Membership, Meetings, Meetings and Professional Services, Development, Fiscal, and Creative Services.
  • Develop partnerships with external stakeholders to strengthen ties between people in academia and BEGIN areas.

SUPERVISORY RESPONSIBILITIES:

  • None

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform the essential functions listed above satisfactorily. The qualifications listed below are representative of some of the knowledge that may be required and skills that will be developed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s degree and 3+ years of program management experience.
  • Excellent oral and written communication skills, including oral presentations.
  • Familiarity with the mathematical community is a plus.
  • A sense of urgency to move quickly and keep the pipeline flowing.
  • A high level of confidence speaking with various stakeholders
  • Strong attention to detail, time management, and organization skills.
  • An equal level of comfort in team and independent work environments.

ATTRIBUTES AND COMPETENCIES:   The following attributes and competencies are indicators of the skills and/or behaviors necessary to successfully perform the essential functions of the position:

  • Demonstrates understanding of organization’s mission, structure, culture, and constituencies
  • Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department
  • Responds positively to changes in the organization and the workplace
  • Demonstrates flexibility in responding to work demands
  • Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect
  • Plans and organizes work effectively
  • Accepts accountability for job performance and results
  • Works effectively with others in a variety of settings
  • Uses communication tools effectively (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and/or situation
  • Maintains professional composure in challenging situations
  • Exercises discretion in identifying, handling, and safeguarding confidential information
  • Addresses issues constructively, building cooperative relationships within and across departments
  • Receptive to feedback and willing to try different approaches in order to achieve the best results

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Duties performed cause light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting or repetitive motion
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices
  • Ability to travel frequently, to departments, companies, meeting sites, and other locations.

WORK ENVIRONMENT/CONDITIONS:   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Typical office environment
  • Climate-controlled
  • Minimal noise
  • Performing primarily sedentary work with limited physical exertion and lifting up to 40 lbs.
  • Extended work hours may be required to meet project deadlines or resolve unexpected problems
  • Work at sites outside the Providence office may be required for the completion of certain tasks, projects, or processes.
  • This position is required to be in-office with hybrid potential

Other duties disclaimer:  This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform.

The American Mathematical Society is committed to creating a diverse environment and is proud to be an equal opportunity employer. The AMS supports equality of opportunity and treatment for all individuals, regardless of sex, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disability status, economic background, veteran, or immigration status, or any other social or physical component of their identity.

Required degree level

  • Bachelor Degree