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Senior Administrative Assistant (Dental Hygiene)

Senior Administrative Assistant (Dental Hygiene)

locationEvansville, IN, USA
PublishedPublished: 12/8/2023
Administrative
Full Time

Title: Senior Administrative Assistant (Dental Hygiene)

Division: Provost's Office

Department: College of Nursing & Health Professions

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.17/hour

EEO Job Group: 5 E6

Position Summary

The University of Southern Indiana is accepting applications for Senior Administrative Assistant (Dental Hygiene) .

To provide administrative support for the College of Nursing & Health Professions, Dental Hygiene and Dental Clinic.

Duties/Responsibilities 

  • Establish and maintain student files and databases to facilitate student selection and orientation and health records.

  • Maintain and track student health documentation for both programs.

  • Process student forms and update student records.

  • Serves as the Senior Administrative Assistant in the Dental Clinic.

  • Provide support for the program selection process.

  • Assist in preparation of special events for students and faculty.

  • Assist in preparation of accreditation documents.

  • Provide support to the program Chair and faculty including credit card use and reconciliation, collection and collation of accreditation documents, and curriculum documents.

  • Assist in development, maintenance, and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file reports.

  • Respond to written and oral queries about the programs.

  • Assist in the update of student and faculty handbooks.

  • Prepare mailings and reports as requested.

  • Coordinate course scheduling, section changes, room rescheduling, and book orders.

  • Assist in maintaining program course and Blackboard websites.

  • Assist in supporting all college activities.

  • The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.


Required Knowledge and Skills

  • High school diploma/GED required.

  • Two years office experience or comparable work experiences required.

  • Experience with microcomputers, word processing, spreadsheet, electronic mail, and Internet programs required.

  • Strong written and oral communication skills required.

  • Strong interpersonal, organization, and time management skills required.

  • Strong customer services skills required.

  • Strong attention to detail and the ability to multi-task required. Must possess the ability to prioritize work requested from all faculty in a timely manner.

  • Strong problem solving skills required.

  • Ability to be flexible and the willingness to learn new responsibilities in a short time required.

  • Ability to apply skills learned to similar activities required.

  • Ability to work in a team environment and the flexibility to move from one project to another required.

  • Ability to work cooperatively required.

  • Ability to work with a diverse group of internal and external individuals required.


Preferred Knowledge and Skills

  • College degree or some college coursework preferred.

  • Knowledge of Blackboard technology preferred.


Regular Work Hours/Travel Requirements

  • Standard work hours are Monday through Friday, 8:00am – 4:30pm.
  • Hours may be adjusted for program/center coverage needs.
  • An occasional change in schedule and/or overtime may be required.


About USI



The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

  • Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
  • Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
  • Full tuition fee waiver for employees/75% for spouses and dependent children.
  • Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service


For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

Application Process

Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include:
  • Letter of interest and qualifications for the position
  • Resume


Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.